For HVAC shops

Every permit,
every warranty,
findable in seconds.

Drop any doc — PDF, photo, even a phone snap of a handwritten form. We read it and pull out the customer name, doc type, equipment, dates, and expiry — no typing, no folders. Filed under the right customer, every time.

✓ Customer name✓ Doc type✓ Equipment + model✓ Job date✓ Expiry date✓ 10+ doc types recognized
Claim a founding spot →See what it does firstrefund within 7 days if it doesn't save you time
getfilerai.vercel.app/dashboard
permit_johnson_mar2026.pdf✓ filed
Type: PermitCustomer: Robert JohnsonEquipment: Trane XR16 4-tonDate: Mar 12 2026Expires: Sep 12 2026
jonhson tran
Typos ok — "jonhson tran" still finds Robert Johnson's Trane
INVRobert Johnson· Trane XR16 · InstallApr 9
PERRobert Johnson· Mechanical · #28401Mar 12
WARRobert Johnson· Trane · 10 yr partsMar 12
3 results · 0.24s↑↓ navigate · ⏎ open
§ 01 · Watch it work in 20 seconds

Drop the paperwork. Find any doc in seconds. That's the whole thing.

§ 02 · What losing paperwork actually costs

Four leaks in the bucket. Add them up.

These aren't scare tactics. They're numbers from real shops that didn't know where their records were when someone came asking.

$150,000
Claim — denied
House fire traced to a gas line. Insurance asked for the permit. There wasn't one on file. Claim denied, lawsuit next. One document would have closed it.
$59,114
EPA · per day
Per-violation fine for a missing refrigerant recovery log. One 608 gap can expand the audit to every job you've filed this year.
$1,400
Warranty — eaten
Compressor fails in year three. Manufacturer wants the registration. Nobody has it. Parts and labor, out of your pocket.
30 min
Per tech · per day
Write it down. Retype it. Lose it. Ten hours a month per person, gone to the filing system you already pay for.
§ 03 · How it works

If you can drag a file,
you can use FilerAI.

01

Drop your paperwork in

Drag permits, invoices, warranties, work orders — PDFs, photos of paper forms, whatever you've got. Upload 50 at once if you want.

02

We read every page

FilerAI picks out the customer name, job date, equipment model, and what type of document it is. Under a second for most docs, a bit longer for handwritten forms.

03

Find anything, instantly

Type a customer name, equipment brand, or just a rough memory like 'jonhson tran'. Typos work. Click a customer to see their full job history.

Yes, it reads handwriting too.

Your tech's chicken scratch on a work order? Snap a photo, drop it in, and we pull out the customer, equipment, and job details.

§ 04 · What you get

Built for the paperwork
HVAC shops actually deal with.

Every HVAC doc type

Permits, warranties, invoices, EPA 608 logs, maintenance agreements, work orders, proposals, POs, inspection reports, load calcs. If it's paperwork, we file it.

Customer history, one click

Click Robert Johnson and see every permit, invoice, warranty, and work order on his property. Know what equipment he owns and when it was installed.

Expiry warnings

Warranties approaching their 1-year labor cutoff and permits that need inspection follow-up — flagged before they bite you.

Rebate alerts

Filed a Trane or Carrier warranty? We check for active rebates and link you straight to the manufacturer's registration page.

EPA 608 log export

All your refrigerant recovery records in one view. Export as a spreadsheet anytime. When the auditor asks, you're ready in ten seconds.

Works on your phone

Install FilerAI like an app. Your techs can pull any doc from the job site without calling the office.

Your files stay yours. Period.

Encrypted and private

Every file is encrypted and stored in your shop's private workspace. No other shop can see your stuff. Not even us.

We never train on your data

The software reads your docs to organize them, then forgets. Your files are never used to train any system. Ever.

Download everything anytime

One click to export all your docs as a ZIP with every original. If you leave, your data leaves with you.

§ 05 · Ready when you are

Stop losing paperwork.
Start charging for it.

We load 14 sample HVAC documents into your account so you can see it work before you upload a single real file. 7-day money-back guarantee — not saving you time, full refund, no questions.

Claim a founding spot →See pricing